Per Diem Request

Per diems are tracked under the expense category “7600 Program Travel and Lodging.” View and download the Chart of Accounts (updated Jan 2023).

Checks are issued after verifying the correct per diem has been calculated (USA Rates, Foreign Rates), based on the timeframe and location.

Please allow two weeks for Dancers’ Group to process the request — it takes an additional 4-6 business days for the business to receive payment.

Does the individual/business want to be paid electronically? Complete Per Diem Details document here

Per Diem is taxable income: Dancers’ Group must report all income paid, including per diems. These funds, and any other income paid out will be reported on a 1099 for the individual paid (and you, the artist, in filing your Schedule C tax form would deduct the travel, hotel, and food costs paid with the per diem as an expense, so you’d only be taxed on any invoiced income).

Submit a W-9 (Note: This links to a fillable W-9 on pdfFiller, an online platform that supports e-signatures. Dancers’ Group is automatically notified when a W-9 is submitted through this link – the W-9 will be added to the per diem request from the individual/business.)

A W-9 is required from any individual or business that Dancers’ Group has not previously paid. Dancers’ Group may need to request a new W-9 from any individual or business even if they have been paid previously. If you’re unsure, contact us to determine if a W-9 is needed.

Questions? Contact us

Per Diem is payable to: FIRST or BUSINESS Name*
Must be legal name. Do not use nicknames.
LAST Name*
Must be legal name. Enter N/A if the invoice is for a Business.
Will this expense be allocated to a grant award?*
- Yes
- No
Add name of funder/grant*
e.g. SF Arts Commission, Rainin. With this, Dancers' Group can create a report for these expenses.
Receive per diem payment by*
- Check - Mail to address
- Check - Hold for pickup
- Electronic Funds Transfer (EFT)
Bank Information
- I understand the accuracy of bank information provided here is the responsibility of the entity receiving the per diem.
Upload Per Diem Details document with Bank Information
Make sure this contains the Bank Routing and Checking Account numbers.
Max. file size: 50 MB.
Upload W-9
A signed W-9 is required for all new payees
Max. file size: 50 MB.
Address*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code
Reason for travel*
Travel Location(s)*
Travel Date(s)*
Dollar amount allocated each day*
Number of per diem days*
Total Per Diem Amount*
Fiscally Sponsored Project Name*
Fiscally Sponsored Project Email*
Comments
This field is for validation purposes and should be left unchanged.